Email - Encrypt Outgoing Emails (Staff/Faculty)

This document shows faculty and staff how to use Southwest Tech's email system to encrypt outgoing emails.

Encrypting emails can useful when sending sensitive information such as financial data.

Internal Email Address - All internal (staff and faculty) email that is sent from your email address to someone with a email address is already encrypted.

External Email Address - If you need to encrypt an email to someone that doesn’t have email address (such as,, etc.) then add the word “Encrypt” in the subject line of your email.  Adding "Encrypt" to the subject line will automatically encrypt the email.

Screenshot of an example email with "Encrypt" in the subject line

Southwest Tech’s email system will encrypt the email and send the user a link to open the encrypted email. The email they receive will be sent from “” with the subject “You have a new encrypted message from”.

Example email the recipient receives

If this is the first time the receiving person’s email address has been sent an encrypted email, then they will be prompted to enter a password for their account. If they have used the Barracuda encrypted email service before then they will enter in their password they set previously. After logging in, the receiver of the email will be brought to the encrypted email inbox where they can view the message.

Screenshot of inbox for viewing encrypted emails

Keywords:emailing encryption secured private owa outlook mail sending   Doc ID:79901
Owner:Jake W.Group:Southwest Wisconsin Technical College
Created:2018-02-05 15:11 CSTUpdated:2018-11-06 15:45 CST
Sites:Southwest Wisconsin Technical College
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