Email - Encrypt Outgoing Emails (Staff/Faculty)
This document shows faculty and staff how to use Southwest Tech's email system to encrypt outgoing emails.
Encrypting emails can useful when sending sensitive information such as financial data.
Internal Email Address - All internal (staff and faculty) email that is sent from your swtc.edu email address to someone with a swtc.edu email address is already encrypted.
External Email Address - If you need to encrypt an email to someone that doesn’t have swtc.edu email address (such as gmail.com, yahoo.com, etc.) then add the word “Encrypt” in the subject line of your email. Adding "Encrypt" to the subject line will automatically encrypt the email.
Southwest Tech’s email system will encrypt the email and send the user a link to open the encrypted email. The email they receive will be sent from “email@example.com” with the subject “You have a new encrypted message from firstname.lastname@example.org”.
If this is the first time the receiving person’s email address has been sent an encrypted email, then they will be prompted to enter a password for their account. If they have used the Barracuda encrypted email service before then they will enter in their password they set previously. After logging in, the receiver of the email will be brought to the encrypted email inbox where they can view the message.