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Zoom - Schedule a Meeting
This document will show you how to schedule a Zoom meeting.
- Open up the Zoom client on your computer.
- In Zoom, click on "Schedule".
- Enter/Select in the appropriate information needed for your meeting.
Topic - In the field enter a name for the event that makes sense. This name will be helpful for the attendees and for you when you look through a list of all your scheduled events.
Start/Duration - Select the appropriate information for when the meeting takes place. Note that the meeting can start before the time listed and go longer than the duration. This information is just for scheduling so your attendees have an idea of how long the meeting will last.
Security - Passcode enables a code to join the meeting (this is enabled for all Southwest Tech accounts). If you provde attendees with the link generated after scheduling the meeting, the attendees won't need to enter the code. Waiting Room puts attendees in a waiting room until the host releases them into the meeting.
Video – If you want, you can set the host/participants video to be disabled upon joining a meeting.
Audio – Select the different ways attendees can connect in. Generally you will want to leave this on “Both” for the most flexibility for your attendees.
Calendar – Leave “Outlook” selected to be able to send a calendar invite for your Zoom meeting through Outlook. If you select "Other Calendars" or "Outlook" isn't available on that computer then you will be given text with all the meeting information that you can copy and paste.
Advanced Options – Click “Advanced Options” to see additional options you can set for the meeting.
After clicking “Save” a calendar window will open in Outlook with all the meeting details. Enter in the recipient’s email addresses in the “To…” field and then send out the invitation.
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