Zoom - User Guide

Zoom is an online web conferencing software used at Southwest Tech.  Zoom can be used for video and audio conferences, webinars, meetings, and class recordings.  Use the links below for instructions on how to set up, join, and present a Zoom meeting.

All Southwest Tech employees have a Zoom professional account.

Getting Started

• Joining a Meeting (Attendees/Students)
  
  
• Audio/Video Settings in a Zoom Meeting
  
  
• Basic Troubleshooting

Advanced Features

• Using Zoom to Record a Computer Screen and Lab Video (Smartphone) - How to use your smartphone camera to create hands-on instructional videos.  Instructors can jump between sharing their desktop and a smartphone camera.
  
  
• Setting Up Zoom Registration to Take Attendance in Virtual Meetings - Setting up registration to track attendees in a Zoom meeting.
  
  
• Providing Nonverbal Feedback During Meetings - Meeting participants can place an icon beside their name to communicate with the host and other participants without disrupting the flow of the meeting. For example, clicking Raise Hand places the raise hand icon beside your name to simulate a hand raise. All participants can see the icons that everyone else has chosen. In addition, the host sees a summary of how many participants are displaying each icon and has the option to remove all feedback.
  
  
• Polling for Meetings - The polling feature for meetings allows you to create single choice or multiple choice polling questions for your meetings. You will be able to launch the poll during your meeting and gather the responses from your attendees. You also have the ability to download a report of polling after the meeting. Polls can also be conducted anonymously if you do not wish to collect participant information with the poll results.
  
  
• Breakout Rooms - Breakout rooms allow you to split your Zoom meeting into separate sessions. The meeting host can choose to split the participants of the meeting into these separate sessions automatically or manually and can switch between sessions at any time.
  
  
• Sharing a Digital Whiteboard - The whiteboard feature will allow you to share a whiteboard that you and other participants (if allowed) can annotate on.
  
  
• Annotation on a Shared Screen - Meeting participants can annotate on a shared screen as a viewer or the one that started sharing your screen. You can also use annotation tools when sharing or viewing a whiteboard.
  
  
• Alternative Host - The alternative host option allows you to schedule meetings and designate another Licensed user on the same account to start the meeting or webinar if you are unable to. This user will receive an email notifying them that they've been added as an alternative host, with a link to start the meeting. The alternative host will need to use the link in the email or have the calendar invite sent to them by the original host and use the join link there. The meeting will not display in the list of the upcoming meetings in the desktop client or mobile app for alternative hosts.
  
  
• Delegate Scheduling Privileges - You can assign or delegate a user or multiple users in your account to schedule meetings on your behalf.
  
  
• Using Co-Host in a Meeting - This allows you to share hosting privileges with another user in a meeting or webinar. This can be useful to allow another user to manage the administrative side of the meeting, such as muting participants or starting/stopping the recording. Co-hosts are assigned during a meeting and cannot start a meeting.
  
  
• Presentation Slide Control - A presenter in a meeting or webinar can give slide control to other participants, so that others can control the progression of slides for the presenter or when they are presenting their portion of the presentation. This avoids the need to ask the presenter to change the slide when they are ready, interrupting the flow of the meeting and presentation. Slide control can be given to multiple participants in a meeting, or multiple panelists in a webinar.

Rooms that are Zoom equipped have a conference microphone or phone conference unit, camera, and computer with Zoom installed.

The teaching stations in each classroom throughout campus have a built-in webcam and microphone that can be utilized for a Zoom meeting.  Additionally, most Southwest Tech issued laptops have a built-in webcam and microphone.

Room 109	Classroom	HyFlex Classroom - Ceiling Microphones, Two Cameras (Presenter/Audience)
Room 110	Classroom	Vaddio Ceiling Microphones and Camera (Presenter/Audience Presets)
Room 118	Classroom	HyFlex Classroom - Ceiling Microphones, Two Cameras (Presenter/Audience)
Room 130	Conference Room	Logitech MeetUp Video Conference Camera/Microphone
Room 207	Classroom	HyFlex Classroom - Ceiling Microphones, Two Cameras (Presenter/Audience)
Room 227	Classroom	HyFlex Classroom - Ceiling Microphones, Two Cameras (Presenter/Audience)
Room 354	Conference Room	Logitech MeetUp Video Conference Camera/Microphone
Room 413	Auditorium	Two Handheld and Lapel Microphones, Two Cameras (Presenter/Audience)
Room 430	Conference Room	Ceiling Microphones, Two Cameras (Presenter/Audience), Phone Conferencing
Room 526B	Conference Room	Logitech MeetUp Video Conference Camera/Microphone
Room 2007	Classroom	Vaddio Ceiling Microphones and 2 Camera (Presenter/Audience)
Room 2609	IT Conference Room	Logitech MeetUp Video Conference Camera/Microphone
Room 2614	Conference Room	Logitech Camera, Mitel Conference Unit
Room 3608	Classroom	HyFlex Classroom - Ceiling Microphones, Two Cameras (Presenter/Audience)
Room 3612	Classroom	HyFlex Classroom - Ceiling Microphones, Two Cameras (Presenter/Audience)